The Average C-Store Loses $72,000/Year to Problems You Can't See.
Shrink you can’t catch. Tobacco rebates you’re leaving on the table. Food waste nobody tracks. Invoices keyed in wrong. Price books that take hours to update across locations.
We’re not consultants — we’re c-store operators ourselves. Every product we build solves a problem we’ve lived through.
4.9/5 from 500+ reviews
Every Corner of Your C-Store Has a Hidden Cost
Most operators don’t realize how much revenue walks out the door every day. Here’s where the money goes — and how Petrosoft puts it back in your pocket.
$15,000+/yr
Sweethearting, voided transactions, and age-restricted sales violations you can’t see without POS-linked video.
$8,000+/yr
Best-sellers go OOS while slow movers expire on shelves. Without item-level tracking, you’re guessing.
$6,000+/yr
Scan data reporting is complex. Most operators leave manufacturer rebates unclaimed because they can’t file correctly.
$12,000+/yr
Hand-keying invoices means pricing errors, missed credits, and 6+ hours/week wasted on data entry per store.
$9,000+/yr
Without prep tracking and waste logging, food programs bleed margin. Spoilage, overproduction, and shrink go unmonitored.
$22,000+/yr
Without real-time P&L by category, you can’t see which departments actually make money — and which ones drain it.
Total: Up to $72,000+/year in preventable losses
CStoreOffice connects every system into one dashboard — so nothing slips through the cracks.
What If Every Part of Your Operation Talked to Each Other?
Imagine opening one dashboard and seeing your inventory levels, today’s P&L, tobacco rebate status, food waste, and compliance — all from your phone. That’s Petrosoft.
Your Entire Operation. One Cloud Dashboard.
CStoreOffice is where everything comes together. Sales, inventory, invoices, vendors — all reconciled automatically in the cloud. No more spreadsheets. No more end-of-day guesswork.
- Real-time P&L by category, department, and location — know what’s making money and what’s not
- Invoices processed in 24 hours through Data Processing Services — you just approve
- Accept EDI invoices with one click — no more manual keying from paper
- Update price books instantly across all stores with a single change
- Sales forecasting and automated reorder suggestions based on actual velocity
- Access everything from your phone, your home, or the beach
💡 Operator Insight: Operators using CStoreOffice report saving 6+ hours per week on back-office tasks — that’s 300+ hours per year you can spend growing your business instead of drowning in spreadsheets.
6+ Hrs
saved per week per store on average
2-3%
of revenue lost to shrink at the avg. c-store
See What's Really Happening. Even When You're Not There.
The average c-store loses 2-3% of revenue to shrink. That’s not a rounding error — on $1.5M in annual sales, that’s $30,000-$45,000 walking out the door. Most of it happens right at the register.
- POS-integrated video: every transaction linked to camera footage — search by transaction, not hours of tape
- Automated alerts for voids, no-sales, sweethearting, and post-void cash drawer opens
- Age & time-restricted sales compliance with timestamped video proof for audits
- Exception-based reporting surfaces your highest-risk transactions and employees automatically
- Detailed audit trails with video proof that hold up in HR and legal proceedings
💡 Operator Insight: One operator caught $2,400/month in sweethearting within the first 30 days. The system paid for itself before the first invoice was due.
Turn Food Service From a Margin Killer Into a Profit Center.
QwickServe food service is the fastest-growing category in convenience — but it’s also the highest-waste. Without prep tracking, waste logging, and recipe costing, most operators have no idea if their food program actually makes money.
- Recipe costing calculates true food cost per item — not just ingredients, but waste and labor
- Prep scheduling based on day-of-week sales patterns reduces overproduction
- Waste tracking and spoilage logging with reason codes for continuous improvement
- Menu mix analysis shows you which items drive profit and which ones just drive traffic
- Temperature logging and HACCP compliance for health department audits
- Integration with CStoreOffice for unified P&L reporting on food vs. packaged goods
💡 Operator Insight: The NACS State of the Industry report shows food service averages 35% gross margins vs. 28% for packaged goods. But only if you manage waste. Untracked food programs often run at 15-20% — worse than tobacco.
35-50%
gross margin potential on prepared food
$3,000-8,000
in annual rebates most operators miss
Stop Leaving Thousands in Manufacturer Rebates on the Table.
Tobacco manufacturers like Altria, RJ Reynolds, and ITG pay rebates based on scan data — but only if you report correctly and on time. Most independent operators either don’t file, file late, or file with errors that reduce their payout.
- Automated scan data collection from every transaction — no manual pulling or formatting
- Direct reporting to Altria (Marlboro, Copenhagen), RJR (Camel, Newport), ITG (Kool, Winston), and Liggett
- Rebate tracking dashboard shows exactly what you’ve earned and what’s pending
- Compliance monitoring ensures you never miss a filing deadline
- Multi-store aggregation — one report across all your locations
- Historical data helps you optimize your tobacco mix for maximum rebate capture
💡 Operator Insight: Tobacco is typically 30-35% of inside sales at a c-store. If you’re not capturing every rebate dollar, you’re essentially giving your suppliers free product placement. Petrosoft automates the entire process.
Know What's Selling. Stock What Matters. Price It Right.
Dead inventory is dead money. And a price book that takes 3 hours to update across locations is costing you more than just time — it’s costing you margin on every item that’s priced wrong.
- Item-level tracking with barcode scanning — know exactly what’s on every shelf
- Automated reorder points based on actual sales velocity, not gut feeling
- One-click price book updates across all locations — change 1,000 prices in seconds
- Category performance analytics show you margin by department so you can double down on what works
- Vendor management with cost tracking — see price creep before it eats your margin
- Planogram compliance tracking to maximize shelf space ROI
💡 Operator Insight: The average c-store carries 3,000-5,000 SKUs. Without item-level tracking, you’re managing a quarter-million-dollar inventory by memory. That’s not a strategy — it’s a liability.
20%
average reduction in dead stock
24 hrs
invoice turnaround — processed for you
6 Hours a Week on Invoices? That Ends Now.
The average multi-store operator spends 6+ hours per week per location manually keying invoices. That’s not just time wasted — it’s errors introduced. Wrong costs flow into wrong retail prices flow into wrong margins.
- Snap a photo of any paper invoice — DPS extracts line items, costs, and quantities automatically
- EDI invoice acceptance from major distributors with one-click approval
- Automatic cost comparison flags price increases from vendors before they hit your shelf
- 24-hour processing turnaround — invoices processed by Petrosoft’s team, you just approve
- Cost discrepancy alerts catch vendor billing errors that would otherwise go unnoticed
- Full audit trail of every invoice for tax season and dispute resolution
💡 Operator Insight: One operator found $14,000 in vendor overcharges in the first 6 months — costs that had been silently eating margin for years because nobody had time to cross-check every line item.
The Numbers That Actually Matter. In Real Time.
Most c-store operators run their business on a monthly P&L that arrives 2-3 weeks after the month closes. By the time you see a problem, you’ve been bleeding for 6 weeks. CStoreOffice gives you the numbers that matter — now.
- Real-time sales dashboard by department, category, and individual SKU
- Daily P&L with automatic cost-of-goods calculations — know today how today went
- Multi-store comparison lets you benchmark locations against each other instantly
- Employee performance metrics tied to sales, voids, and compliance
- Custom report builder — create the views that matter to your business
- Automated email reports delivered to your inbox on your schedule
💡 Operator Insight: The difference between a top-quartile c-store operator and an average one isn’t location or luck — it’s visibility. Operators who see their numbers daily make better decisions than operators who wait until month-end.
Real-time
P&L visibility across all locations
100%
data connected — zero manual re-entry
Connect Everything. Automate the Rest.
Your c-store doesn’t exist in isolation. You have POS systems, fuel controllers, lottery terminals, ATG tanks, and payment processors — all generating data that needs to talk to each other. Petrosoft’s Business Documents API makes that happen.
- Open API connects CStoreOffice to your existing POS, ERP, and accounting systems
- Automated data exchange eliminates re-keying between systems
- Lottery management integration — track instant and online tickets automatically
- Fuel controller integration for unified fuel + in-store reporting
- Payment reconciliation matches processor deposits to daily sales automatically
- Custom integrations available for enterprise operators with proprietary systems
💡 Operator Insight: Every time data is manually re-entered from one system to another, errors creep in. The Business Documents API eliminates those handoff points — your data flows once, correctly, automatically.
Success Story in Hogansburg, NY:
Speedway Convenience Store
Jason Hoxie is the operations manager at Speedway Convenience Store in Hogansburg, NY. Hoxie is well aware of the many challenges single store operators face and the difficulty of finding resources that that are realistically priced for a small business like his.
CStoreOffice was the affordable, full-featured back-office software she needed — giving her the flexibility to check store operations, manage inventory, and track fuel sales from anywhere.
Don't Take Our Word for It
Hear from real c-store owners who transformed their operations with Petrosoft.
” We went from spending 3 hours a day on paperwork to 20 minutes. CStoreOffice changed everything about how we run our stores. ”
Owner — 4 locations, Western PA
“The Loss Prevention system paid for itself in the first month. We caught sweethearting we had no idea was happening — over $2,000 a month in losses.”
Multi-site Operator, New Jersey
” Before, data was all over the place, you had to go to ten different things to get all the information needed. CStoreOffice puts everything you need for daily operations in front of you. “
Stop & Go
“Petrosoft owns their own stores, so they know what we’re going through. They created their systems based off real needs — that was big to me.”
Town Center Petroleum — 6 locations
“Fuel Management alone saved us over $15,000 last year. Real-time competitor pricing means we never leave money on the table.”
Owner-Operator — 3 locations, Texas
“The lottery module alone saves my managers an hour a day. No more hand-counting scratch-offs. Everything reconciles automatically.”
Regional Operator — 8 locations, Virginia
We Don't Just Build Software - We Run Stores
Petrosoft owns and operates 23 stores. Every strategy on this page isn’t theory – it’s what we do every day across our own locations.
23
Real locations running on the same strategies we teach
Proven
Every feature refined through years of hands-on execution
Daily
Our team makes the same calls you do — every single day
Your C-Store Is Leaking Money. Let's Fix It.
See exactly how CStoreOffice, Loss Prevention Analytics, Scan Data, Inventory Management, and our full integrated suite work together — live, with your data, in a no-pressure demo.
With just a few minutes of your time, we’ll show you where the money is hiding in your operation — and how to capture it.
What Happens Next?
See CStoreOffice® in action with your actual data — not a canned presentation
Discuss your specific operational challenges with someone who runs stores too
Get a tailored solution and ROI projection for your stores