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Managing multiple convenience store locations is no small feat. Between shrinkage, theft, pricing errors, and invoice headaches, it’s easy to feel overwhelmed. That’s why we use Petrosoft’s C-Store Office® and Loss Prevention Analytics to save a three-store gas station chain $100,000 in just one year.
If you’re ready to turn these challenges into opportunities, this might be the inspiration you need.
Uncovering Shrinkage and Stopping Theft
When we first took over these gas stations, their biggest issue was shrinkage. With three stores to manage, identifying where losses were happening felt impossible. Using Petrosoft’s Loss Prevention Analytics, we gave them real-time insights into inventory movements and transaction patterns. It didn’t take long to uncover a trend: one store’s evening shifts consistently showed discrepancies. By diving into the data, the owner discovered employee-related theft—a problem that, once addressed, saved $20,000 that year. Imagine the time saved by no longer chasing vague suspicions or combing through receipts manually. With automated tools, the owner reclaimed hours each week to focus on growing the business.
The Secret to Price Book Accuracy
Keeping prices consistent across locations was another hurdle. Inconsistent pricing not only confused customers but also cost the business thousands in lost revenue. With Petrosoft’s Price Book Management we simplified price book management, ensuring every store had accurate pricing updated in real-time. This optimization increased margins by nearly 3%, adding $15,000 to the bottom line. Just as importantly, automating price book updates saved the owner and their staff countless hours that used to be spent manually updating spreadsheets and registers.
Turning Invoice Chaos into Savings
With over 500 invoices to process monthly, manual entry errors and missed discounts were costing this business time and money. Using Petrosofts Data Processing Service (DPS) automated invoice processing, they eliminated duplicate payments and recaptured $10,000 in overpayments. The automation didn’t just save money—it freed up more than 10 hours a week that had been spent on repetitive invoice tasks.
That’s over 500 hours in a year, equivalent to thousands of dollars in value.
Tackling Fraud and Waste
Shrinkage isn’t just about theft. Waste and inefficiencies can quietly eat away at profits too. Loss Prevention Analytics flagged high void and no-sale transaction rates during specific shifts, leading to the discovery of unrecorded sales and register manipulation—another $15,000 saved. Additionally, by analyzing perishable inventory trends, the business reduced spoilage by 25%, saving $8,000. Eliminating these inefficiencies allowed store managers to focus their time on more impactful tasks, such as optimizing sales and improving customer service.
The $100,000 Turnaround
Here’s the breakdown of how we helped this three-store business achieve massive savings: shrinkage and theft reduction: $20,000, revenue gains through price book accuracy: $15,000, invoice efficiency savings: $10,000, reduced waste: $8,000, fraud prevention: $15,000, and time savings valued at $32,000.
Let’s Make Your Success Story Next
Every convenience store and gas station owner faces challenges like these—but not everyone has the tools to overcome them. Petrosoft’s C-Store Office® and Loss Prevention Analytics aren’t just software solutions—they’re transformation tools. By automating time-intensive processes, you save thousands of hours every year, giving you the freedom to focus on what matters most: growing your business. Take the first step today. Request a personalized demo and see how Petrosoft can help you save $100,000—or more—this year.
Why Choose Petrosoft?
Real-time data visibility to uncover theft and inefficiencies. Automated processes that save time and prevent costly mistakes. Tailored solutions designed for convenience stores and gas stations. Proven results—just like this $100,000 success story. Don’t let inefficiencies hold you back. Start saving today. Schedule Your Demo Now
